Why I Spent 200 Hours Writing Culture Code Instead of Python Code

By Dharmesh Shah on March 20, 2013

If someone had told me a few months ago that I'd be spending more hours in PowerPoint than PyCharm (an IDE for programming in Python) I'd have laughed at them (not out loud though). Sure, I've been known to create some slides — and I do some occasional public speaking, but I don't usually spend crazy amounts of time on a slide deck. 

Except this time.  I've now clocked well over 200 hours on a single deck (including thinking/discussion time).  It's the HubSpot Culture Code deck (available for your viewing pleasure below, or http://CultureDeck.com).  

Background

I've been reading, thinking and talking a lot about culture lately.  A couple of years ago, I started a simple document for use within my startup, HubSpot, that talked a bit about culture.  The document described the “people patterns” of HubSpot — what kinds of people were likely to do well at the company.  Said differently, if I were to write a grading algorithm to predict the likelihood of success of a given employee, what would the parameters of that function be?  We identified things like being humble and analytical (2 of the 7 things).  That document turned out to be relatively useful — and well worth the time.  We've used it during the interview process, we use it during reviews. 

I continued to get feedback from the HubSpot team that the original culture deck at HubSpot was starting to get a little dated — and it didn't go far enough.  It talked about the kind of people that were a match — but it didn't talk at all about beliefs or behaviors.  Meanwhile, the company is growing like wildfire.  We're 460 people now and adding 25+ people every month. 

So, I thought to myself:  “Self, maybe it's time to update the deck…”  I set out on a quest to talk to a bunch of folks, run some surveys, get some feedback, read a bunch of stuff, etc.  One thing led to another…and another…and another, and here I am. 

If one needs 200 hours and 150+ slides on culture, is something wrong?

Maybe.  But, this is likely more a function of my neuroses than a reflection on HubSpot.  And, all things said and done, I don't really regret having spent the time.  The result, I think, is really good.  People I trust to tell me the truth and that I respect immensely have told me the deck is good.  It's not the same level as the Netflix culture deck, but it's not terrible.

Speaking of the Netflix culture deck, you've read it right?  Right?  If you have time to read only one 100+ slide deck about company culture, you should read the Netflix culture deck (convenient URL: Netflix.CultureDeck.com).  If you have time to read two 100+ slide decks on company culture — read the Netflix deck twice.  It's that good.
brain digital

Why I'm thankful to Jason Fried and 37signals

Jason is a brilliant thinker and a brilliant writer.  He's got some great posts on culture, like “You Don't Create a Culture”.  Which is why I was a little worried when I sent him a preview (private beta) of the deck I was working on to get his reaction.  I was fearful. My thought was “He's going to think I'm an idiot.  Or worse, clueless.”  Turns out, he was gracious. He acknowledged that 37signals and HubSpot are different companies, pursuing different paths.  I could have been brave and dug into this comments a bit more, but I decided not to push my luck because it would have been somewhat crushing.

I also enjoyed “When Culture Turns Into Policy” by Mig Reyes of 37signals.  He's right  But, I feel like I'm in the correct side of truth and justice on this particular front.

The more sobering article was “What Your Culture Really Says” (not by 37signals, but by @shanley — someone I don't know).  Well written and biting in its criticism of what she calls “Silicon Valley Culture”, it was something I read a couple of times and circulated around to a few folks on my team. I recommend it. It's dark, but worth reading.

Why I think it was worth it, and why I'd do it again.

1. Culture is super-duper important, and it's worth spending time on.  Check out my recent post “Culture Code: Creating a Company YOU Love”. I think it makes a pretty good case.

2. Already, the deck is being used internally within HubSpot.  I've gotten both physical high fives and virtual high fives from people on the team.  That makes me happy.

3. Even before posting the HubSpot culture code deck to public beta today, I had already started sending it to people that I was trying to recruit to HubSpot.  Though ideally, I'd get to meet everyone and tell them about our culture code in person, that's just not possible.

4. Going through the exercise was one of the most challenging and revealing things I've ever done since starting the company 6+ years ago.

5. Working on our culture code project caused me to talk to a bunch of people that I didn't otherwise know and would probably not have been able to connect with.  People like Patty McCord (co-author of the Netflix culture deck). 

6. It's been therapeutic.  Now, if HubSpot ends up going down in crashing, burning flames (which is totally not the plan) — at least I'll know that we tried to design and defend our culture. 

7. We're about 4 hours into the public beta release of the HubSpot culture code deck.  It's already gotten 16,000 hits and is going strong.  This is gratifying.  My hope is that a few of those people found the deck useful. (And maybe a few of them will join our merry band of misfits at HubSpot someday).

If you're getting started, spend 20 hours, not 200.

One of the common questions I get from my startup friends is how much time they should be spending on culture — given everything else going on (like you know, building a business).  I'm not sure what the optimal number is — but I can say with confidence that the number is not zero.  I'd suggest 20 hours.  Just enough time to think about it, talk to your team, read some stuff and describe it.  You don't need to put posters up on the wall.  Just something — even if it's a one-pager that captures your current thinking on the kind of company you want to be.

Quick hint:  You want to build a company that you love working for.  The rest will work itself out.

What do you think?  Have you scanned through the deck?  Was it useful?  Lame?  Interesting?  Would love to hear your thoughts.  I think of the deck as being in “public beta”, so I'll be iterating on it and updating it regularly.   

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Getting Crunched, Mashed Or Beaten Is Not A Launch Strategy

By Dharmesh Shah on March 19, 2013

This is a guest post by Alex Turnbull.  Alex is a serial SaaS entrepreneur and the CEO of Groove, a customer support software platform for startups and small businesses.  Alex was previously a co-founder of Bantam Live, acquired by Constant Contact in 2011.

It’s here!

After many, many months of long hours, take-out and cheap beer, launch day is finally here.

Your eyes are sore from not having looked up from your computer in what seems like ages, and every part of your body is screaming at you to get some sleep, but you’re too hopped up on coffee and adrenaline to listen.pot of gold

This is it. This is what we’ve been working our asses off for. To reveal ourselves to the world in all of our disruptive glory. Silicon Valley will kneel before us.

It’s like the slow, painstaking ride to the top of the first drop on a roller coaster; you just know it’s going to be absolutely exhilarating, but first you have to trudge all the way to the peak of a steep climb. Tired of waiting but itching with anticipation, you finally reach the top, and then…

Nothing.

Not a damn thing.

Scoble isn’t billing you as the next Instagram. You’re not showing up on Techmeme with a dozen stories about your launch. And the traffic. That sweet, traction-building traffic that you’ve been awaiting — the traffic that was going to prove that people were interested. That they wanted you. It never comes.

Who’s to blame for all of this?

That’s easy. TechCrunch. Those bastards.

If only they had read your press release, they would’ve seen that your story needs to be told! Your product is unique and compelling, dammit! How could they do this to you? How could they crush your dreams of a successful launch by totally ignoring your pitch?

Of course, you’re a startup. Bouncing back is in your DNA, and you get right back to work. But the experience is discouraging, and I've seen this story play out way too many times with friends and founders I’ve spoken to. And know that I’m speaking from experience: I've absolutely made this mistake before, too.

Here’s the reality: pitching TechCrunch is not a launch strategy.

It seems obvious, but it takes more than one hand for me to count the number of times a founder has told me that they expect their launch traction to come from getting picked up by TC (or Mashable, or VentureBeat, or AllThingsD, or any one of a number of similar outlets).

What every single hopeful founder with a similar plan doesn't realize (or doesn't take seriously enough) is that there are hundreds of other founders doing the exact same thing, and hitting the exact same “Tips” email account with their pitches.

Don’t get me wrong, here. Press is good, startup bloggers tell important stories and press outreach should be a part of your launch strategy. But it’s not enough.

So what’s a startup to do?

Let’s get this out of the way: a lot of folks will tell you that the first thing you should be focused on is building a great product that improves people’s lives. And they’re absolutely right. Nobody wants to hear about a crappy product, and more importantly, nobody wants to share your crappy product with their friends.

But let’s assume you've got something amazing. How do you get the world to notice?

First of all, shift your thinking. F*ck the world. It’s “tell everyone” approaches like this that lead to launch strategies like the one above. You don’t need the world to notice. You need highly qualified potential users to notice, and there’s a huge difference.

At Groove, we spent twelve months in beta, rigorously testing and iterating our HelpDesk and LiveChat apps to get them ready to launch.

But here’s something else we did, that you can do, too: we spent that time rabidly collecting email addresses of potential users. We asked our most engaged beta users to share our website (and lead collection portal) with their networks, we blogged about topics that were interesting to a customer support audience, and we wrote content for external outlets that brought value to readers, and loads of inbound leads to us.

When launch day came, we were ready: press release, pitch list, product video, blog post, email blast, the works. Here’s how it played out:

We pitched our press list.

The good people at TheNextWeb covered our beta launch a year ago, so they were interested in how far we've come. They wrote a great piece about us, and the inbound traffic got us about a few hundred signups. It was awesome.

Like everyone else, we also wanted to get Crunched. Or Mashed. Or Beaten.

Ouch.

But what hurt even more, is that like almost everyone else, we didn't get covered by any of them.

I have no doubt that a barrage of press coverage would've gotten us even more new users, but we knew that the odds were against us, so we planned for it.

Taking our carefully nurtured list of email addresses, we sent out an announcement about our launch, with clear calls to action to sign up and get in on the fun.

The result?

Double the signups, at nearly four times the conversion rate of visitors coming from the TNW piece.

Note that we didn't email this list cold: we had spent months giving away content for free, nurturing the relationships, before asking for anything. I can’t stress the importance of this enough.

We also sent an email out to beta users, announcing the launch and asking them to share Groove with friends who might find it useful. That email netted us another 120 users, at a conversion rate nearly double that of the TNW traffic.

It shouldn't be surprising that the most valuable traffic we got came from qualified leads we had already nurtured. But the problem is that most startups won’t make the effort to build that audience until after launch. I know, because as I've mentioned, I've made that mistake, too.

Look, I know that as an early-stage team, the chances that you have a full-time content person are nonexistent. But the chances that someone on your team has a modicum of writing chops are pretty damn good, and getting them to invest a couple of hours a week in this exercise can pay off in spades when the time comes.

At a loss for what to write about? Every startup should know how their customers think, and knowing what’s interesting to them is a major part of that, and it’s absolutely okay to ask them what they’d like to read about from you. Email them, survey them, chat with them. They'll appreciate it. Trust me.

In the meantime, here are a few ideas:

  • Write about your startup experiences - be honest and transparent (check out Balsamiq-founder Peldi’s blog, where he captures this masterfully)
  • Stir the pot. Share your thoughts on controversial topics with your audience.
  • Offer best practices for your space.
  • You’re probably an expert in whatever it is that you do — share your knowledge.
  • Everyone likes a success story. Or one about failure. Tell yours.
  • Show off case studies and interviews with your customers. This clues your audience in to what others using your product are doing well, and makes the featured customers feel good about themselves (and their relationship with your company).

Summary: Getting Crunched is not a launch strategy, and you shouldn't bet on it to make your startup blow up. Reach out to the press, but diversify your launch plan to reach qualified leads that you've already been nurturing. Invest in content. Profit. The end.

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